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¹ú²ú¾çÂ鶹¾ç On-Campus Jobs

Student employment at ¹ú²ú¾çÂ鶹¾ç is an invaluable opportunity for students to develop career competencies and build community while working to meet educational expenses. ¹ú²ú¾çÂ鶹¾ç offers a variety of student employment experiences across many academic and administrative departments, allowing students to seek out work experiences that fit their interests and skill set. 

¹ú²ú¾çÂ鶹¾ç Student Employment:

• Offers students valuable learning experiences to complement college and career goals
• Provides students with financial support and community while doing meaningful work
• Prepares students for life beyond the university, including developing career competencies
• Meets the many daily operational needs of the University through the excellent work of our student employees. Student employees are integral to the success of the ¹ú²ú¾çÂ鶹¾ç community!

As part of Human Resources, the Student Employment Office is dedicated to helping you find a job on campus and ensuring that you have an excellent employment experience throughout your time at ¹ú²ú¾çÂ鶹¾ç!

This section of our website is designed as a resource for understanding on-campus employment at ¹ú²ú¾çÂ鶹¾ç.  You will find information on:

• The steps for searching for an on-campus job.
• The onboarding requirements when you obtain your first campus position. This process must be finalized before you may begin training or working.

• The hiring process for international students.  Note: I reversed the order of this and the next bullet point. 

• The hiring steps to complete if you have worked on-campus before.

• The which student employees are required to adhere to as part of your employment with the University.
• How to contact the Payroll Office if you have questions about your direct deposit or payment status. 
• Resources such as Workday guides on the time entry process and the payroll procedures, as well as the California Sick Leave and COVID Sick Leave Policies.
• How to contact the Student Employment Office if you have any questions or concerns related to your on-campus employment. 

Your Job Search

On-campus positions are posted on Workday throughout the year, with the majority being posted in late summer / August for the fall semester and in October / November for the spring semester. 

Here are instructions for accessing the job board and the application process:

1. Login using ¹ú²ú¾çÂ鶹¾ç credentials at: .

2. Click on the WORKDAY application. 

3. Select either the application menu button at the top left or 'View All Apps' on the right side of the screen.

4. Choose the Career application - you may need to click on View More to access this option.

5. Under the View menu, select Find Student Jobs.

6. Click on a job to learn about the position description and details. Select APPLY on the top right corner to initiate, complete, and submit an application. I recommend that you attach your résumé and perhaps a cover letter.

Preparing for Your First Campus Job 

Congratulations! You have interviewed for a job and have been offered your first position working for the ¹ú²ú¾çÂ鶹¾ç! There are now important forms and hiring procedures to complete with the Student Employment Office before you are approved to begin training or working.

The first step will be for your manager to hire you on Workday. When our office receives this request, we will send an email to your ¹ú²ú¾çÂ鶹¾ç email address explaining the onboarding/hiring requirements; they are also summarized below. It is important to be checking your ¹ú²ú¾çÂ鶹¾ç email messages for this information as your manager will request that you finalize your hiring as promptly as possible.

You will be responsible for completing the following hiring procedures before being approved to train or work:

1. Review, fill out, and submit the I-9 Employment Eligibility Verification and the W-4 Federal Withholding forms, which will be tasks in your Workday inbox.
2. Review the forms included in the Acknowledgement task in your Workday inbox, and check the I Agree box.
3. Collect your personal identification documents for the I-9 form, such as listed  and on the link to the List of Acceptable Documents below.  It is a requirement for the documents to be the original and current version. By law, we cannot accept expired, scanned, copied, or faxed documents.
4. Once you have your identification documents, review this to determine a date and time to meet with Debra.
5. Register for a virtual New Hire Orientation . Before attending the Orientation, it is a requirement to first complete steps 1-4 as listed above. 
6. Attend the Orientation to finalize your hiring.

7. Accept the offer letter you will receive in your Workday inbox after the Orientation. You will simply click on the I agree box to accept the position.

8. You have completed your onboarding process!  Congratulations!!

International Students

Please contact Amber Nakamura of the Multicultural and Student Services Office to inform her that you have been hired for an on-campus job. She will assist you with obtaining a social security number, if necessary, and ensuring you have all of the correct documentation to complete your hiring process. You will be expected to proceed through steps 1-8 as listed above to complete your hiring process.  

Once again, congratulations for being hired for your first job at ¹ú²ú¾çÂ鶹¾ç! We are excited for you as you begin this new employment opportunity! The Student Employment Office is available to answer any questions or concerns as you advance through the onboarding requirements.  

If You Have Worked On-campus Before

Have you been employed with an on-campus department before and are now wondering if you need to do anything for your new position? Yes! You will receive an offer letter in your Workday inbox for the new position; please review and submit your acceptance as promptly as possible.

Student Employee Handbook

All students seeking employment must be familiar with the . Student employees will be required to sign an acknowledgement form stating they will review and abide by the policies and procedures of the Handbook.

Payroll 

If you require assistance with setting up your direct deposit, updating your W-2 tax elections, or have questions about your payment, please contact the Payroll Office at payrollquestions@pointloma.edu. 

Workday Guides

- student employees may refer to this guide to learn the steps for entering time worked, correcting time entries, submitting time cards, and reporting sick and Covid sick time. 

- student employees may refer to this guide to learn information on viewing payslips, setting up direct deposit, updating W-4 Federal Withholdings, and more!

Handbooks and Forms

 - Student employees are recommended to review the current California Sick Leave Policy and COVID Sick Leave Policy.

Contact the Student Employment Office 

If you have any questions regarding the new hire process, concerns about your job, or general questions about working on campus which are not answered in the Student Employee Handbook, please send an email to the Student Employment Office at studentemployment@pointloma.edu.

Workday Guides

Handbooks and Forms

 - Managers are recommended to be familiar with the current California Sick Leave Policy and COVID Sick Leave Policy for student employees.

Student Employee Recognition 

¹ú²ú¾çÂ鶹¾ç has outstanding students employed with the university!  They perform invaluable services while cultivating important skills and experience for their future careers.  Our student employees help our university thrive and are vital assets to the workforce.

As managers, acknowledging your student employees and all they do for your department is important throughout the year so they know their efforts and contributions are valued. You also have the special opportunity to formally demonstrate your gratitude by participating in two events - the Student Employee Recognition Program and Student Employee Appreciation Week!

Student Employee Recognition Program

The Student Employment Office is excited to recognize our extraordinary student employees!  In coordination with the National Student Employment Association [NSEA}, and the Western Association of Student Employment Administrators [WASEA], the ¹ú²ú¾çÂ鶹¾ç Student Employee Recognition Program was established to distinguish student employees who demonstrate service excellence and dedication and whose academic achievements remain stellar. The students are top performers in the eight areas of career readiness as stated in the .

Stay tuned for more details on the nomination process for the 2023 Student Employee Recognition Program!

If you have any questions, please contact the Student Employment Office at studentemployment@pointloma.edu.

Student Employee Recognition Ceremony

The Student Employment Office is honored to host the Student Employee Recognition Ceremony!  This is the occasion for our community to celebrate the significant accomplishments of our amazing student employees! 

Managers who submitted nominations along with the family and friends of our esteemed students will be in attendance as we formally acknowledge the students’ talent, excellent service, dedication, and commitment to the University.

The ceremony will be held on Thursday, March 23rd from 3 – 4 p.m. in the Fermanian Conference Center.

Student Employee Appreciation Week

April 10 - 14, 2023

¹ú²ú¾çÂ鶹¾ç values our student employees!! We recognize their many contributions and the importance of their work.  The university would not be able to accomplish all that we do without our student employees!  As a community, we celebrate their incredible impact during Student Employee Appreciation Week.

Managers are encouraged to honor their student staff during this special week.  Be creative, intentional, but most importantly, have fun! 

We realize across our community, we have teams who are working remotely while others are working on-campus, and some have students working both places.  This may make it a little more challenging, but we know with imagination and ingenuity, you will find unique ways to thank your students for their faithfulness to your department throughout the year.

Here are a few to get you started!

Thank you in advance for creating a memorable week for our student employees to demonstrate how invaluable they are to the ¹ú²ú¾çÂ鶹¾ç community!

History of Student Employees Selected as the University Representative

2017 - Harley Estrada, employee of the Multicultural and International Student Services office

2018 - Connor Brandenburg, employee of Undergraduate Admissions

2019 - Sarah Wright, employee of Sodexo

2020 - Sara Ah Sing, employee of the Barnes and Noble Bookstore

2021 - Julian Maze, employee of ITS

2022 - Grace Paynter, employee of the Music Department

Support

studentemployment@pointloma.edu

Managers